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All Coolmine RFC members are subject to the rules of the club including the Club Code of Conduct. The Coolmine RFC Code of Ethics is an important document designed to serve the club membership. The document is available for download here. If you have any queries on any aspect of the document, please contact the Executive Committee.




The Club Welfare Officer (CWO) is a person appointed by a Club to implement the directions of
the National Safeguarding Officer and the Branch Welfare Officers and to follow the IRFU
Safeguarding Policy for Age Grade Players. This position is the equivalent of Designated Liaison
Person as per ‘Children First Guidance’.

In Coolmine RFC, We have 2 Club Welfare Officers, Karen Carolan (Club Welfare Officer and
Designated Liaison Person) and Etain Delaney (Nevin) (Deputy CWO and DLP).




















While we look after all matters between us, we split the paperwork where possible into Youths
(Karen) and Minis (Etain). Karen’s son plays in Youths and Etain’s boys are in Minis currently, which gives us an insight into a range of age grades within Coolmine RFC.

In general, our role is to ensure that all age-grade players within our Club feel safe while
training, playing and touring. We are here to provide advice and assistance to players, parents
and coaches, should the need arise, and we are the main point of contact for all Safeguarding
matters (formerly known as Child Protection). We are not counsellors or psychologists but we
are trained in Safeguarding and Welfare and are always here to listen, no matter how large or
small the issue may be.

In order to achieve this, there are some policies and procedures which we adhere to and ensure
that the Club is following strictly.


  • We operate to the parameters set out in the IRFU Safeguarding Policy. All coaches receive a

copy of this Policy upon application to the Club. Additional copies are available by emailing
the CWO Team or also from the link below

  • We attend workshops, information sessions and undergo Safeguarding Training, in order to

adhere to the Safeguarding Policy, its guidelines and any further information or
requirements put in place by the IRFU

  • We ensure that all volunteers, who are in regular contact with age-grade players, have

completed their Garda Vetting, have signed the IRFU Self Declaration of Intent, are
approved by the IRFU and have completed a Safeguarding Course

  • We work with Age-Grade Coaches, Youth and Mini Co-ordinators, relevant volunteers and

committee members, helping them to understand their role and responsibilities in relation
to Safeguarding

  • We communicate with Age-Grade players, their parents and other volunteers, providing

them with advice and information about all aspects of Club Welfare and in particular, the
Safeguarding Policy

  • We ensure that all players, coaches, parents and spectators adhere to their respective codes

of conduct to ensure a healthy playing environment for all

  • We encourage and promote the ethos behind “The Spirit of Rugby”

  • We ensure that the Club Action Plan and Risk Assessment is completed and submitted to the

Branch Welfare Officer annually

  • We have a strict Anti-Bullying Policy which we ensure is followed

  • We respond accurately and promptly to queries from the IRFU or Statutory Authorities, regarding the welfare of Age-Grade Players, who are members of the club


We have a dedicated Club Welfare Noticeboard at the top of the main staircase in the
Clubhouse, where you can find Welfare and Safeguarding updates, Codes of Conduct and
Contact Details for both ourselves and also Leinster Branch and IRFU Safeguarding Personnel.


If we can be of any assistance during the season, please don’t hesitate to contact us at



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